JLGB NCS Terms and Conditions

By completing this online application either as an adult (aged 18+), or on behalf of the named child, you agree to the following terms and conditions of the JLGB:


Participation in National Citizen Service (NCS) with JLGB is subject to payment in full being received at JLGB Headquarters at least 14 days before the start of the first residential week (8th August 2016), unless otherwise agreed by JLGB Headquarters.

JLGB is keen for as many young people to complete their NCS through us as is possible. If there are therefore any difficulties with regards to payment please contact Estele Miller at JLGB Headquarters. All applications for financial assistance will be dealt with in the strictest confidence.


Where transport is being provided by JLGB, this will be from central pickup points where appropriate. Any participants wishing to make their own way to any part of the NCS programme where JLGB are providing transport (week 1 residential) must have this approved with their NCS Coordinator at least 3 weeks prior to the day. No discounts to the price of NCS will be given, nor will any additional cost be covered by JLGB for those not using the provided transport.

Where transport is not provided, any transport costs should be covered by the person wishing to attend NCS.


Payment made will not be refunded under the following circumstances:

If the young person chooses to withdraw their application more than 14 days from the date of their application, any payment made will not be returned.
If the young person leaves the programme before the end, i.e. before they graduate, any payment made will not be returned.

The JLGB accepts no liability whatsoever for the cancellation or curtailment of any part of the NCS programme as a result of withdrawal of services by a supplier, extreme weather, infectious disease or any factor out of JLGB’s control. Therefore the JLGB recommends that every applicant has adequate insurance cover for this programme. This should include cancellation cover and medical cover. The JLGB reserves the right not to make any refund of any monies paid in such circumstances.

In the event that a participant cancels their application or fails to pay the full cost within the required time limit and therefore is unable to attend any part of the NCS programme, any cost incurred, including travel costs, are the responsibility of the applicant and/or parent/guardian.

Behaviour and Conduct

Being Part of the Group

The NCS programme requires participants to be part of a group or team. Participants are expected to commit, involve and participate in all aspects of the programme. Participants who do not cooperate with others in their group or team may be removed from the programme, and as a result may be excluded from the remainder of the NCS programme.

Accommodation & Tents

Males are not allowed in the areas/tents allocated to females or vice versa under any circumstances, except for organised meetings under the supervision of a NCS Leader. All sleeping and living accommodation/tents should be kept clean and tidy at all times.

Activity and Out of Bounds Areas

For safety reasons all activity areas and other areas declared as “Out of Bounds” are strictly out of bounds except when accompanied by a suitably qualified member of staff. Violation could result in the person being excluded from the remainder of the NCS programme.

Anti-Social Behaviour

Bullying and intimidating behaviour will not be tolerated. Any such incidents must be reported as soon as possible to a NCS Leader. Any participant caught breaking these rules may be excluded from the remainder of the NCS programme.


Participants are not allowed to bring or consume any form of alcohol on the NCS programme. Any participant caught breaking this rule may be excluded from the remainder of the NCS programme.


Only those aged over 18 may smoke and only in a pre-specified or designated area & time.

The use of bongs, hookahs, or similar or associated items, for the purpose of smoking flavoured tobacco or other substances, is strictly prohibited. Any participant contravening this rule may be excluded from the remainder of the NCS programme.

Illegal Substances

Anybody found in possession of an illegal substance will be subject to immediate disciplinary action. Where applicable parents/guardians will be informed and those concerned may be excluded from the remainder of the NCS programme.


It is forbidden to bring any form of weapon to the NCS programme and any contravention of this rule will result in the participant being excluded from the remainder of the NCS programme.

Searching for prohibited Items

Should it be thought necessary to search for prohibited items such as alcohol, drugs, or weapons, the participant is deemed to have given permission for a member of staff to search the personal belongings and luggage of the participant.

If a member of staff is prevented from so doing, then the JLGB are entitled to interpret such refusal as an indication that such prohibited items may be in the possession of or under the control of such participant, in which case the participant may be excluded from the remainder of the NCS programme.


Any behaviour deemed unacceptable as outlined above may be disclosed to the partnership school or organisation who may decide to take further action in line with their policies.

Partnership schools or organisations may disclose relevent information to JLGB which may result in JLGB excluding a participant from the NCS programme.

Sanctions and procedure for excluding a participant

All participants on the NCS programme are required to comply with all rules and regulations issued. Whilst we try to avoid sanctions where possible, JLGB reserves the right to take reasonable action in cases of disruptive, anti-social or persistent bad behaviour. JLGB reserves the right to exclude any Participant that they consider unsuitable for this programme.

Participants will receive two warnings in relation to their behaviour before exclusion, however JLGB reserves the right to exclude a participant immediately, without any warning, where the problem merits it.

First Warning: This is a verbal warning given to the participant. The participant will have an opportunity, at the earliest convenience, to talk with their Team Leader or NCS Coordinator away from their peers to discuss their behaviour and agree a way forward. Parents may be notified by email or phone.

Second Warning: This is a probation warning; participants will again have the opportunity to discuss their behaviour with their Team Leader or NCS Coordinator and agreements will be made to ensure that the participant can keep their behaviour to an acceptable level. Parents will be notified that if there is a further offence their child will be excluded from the remainder of the NCS Programme.

Should any Participant be excluded or be sent home due to illness/home sickness, their parents/guardians or alternative contact person will be liable to collect them as soon as possible. No refund will be given or any expense incurred refunded.

In case of the unlikely event that a participant is sent home, please make sure that the disclosed emergency contact(s) can make suitable arrangements.

Please note: Being sent home from the NCS programme for discipline issues may affect a participant’s eligibility to be accepted onto future JLGB camps, events or other activity.


The welfare of all those taking part in this programme is extremely important. If there are any problems, no matter how small, there are always leaders available to talk to and they are encouraged to discuss any problem with them in confidence.

Insurance, Valuables and Money

Unnecessary cash or valuables should not be brought to the NCS programme. The JLGB is NOT insured for loss or damage to personal belongings and will not accept liability for loss or damage to participants personal possessions; participants should therefore satisfy themselves that they are adequately insured. Mobile phones should not be taken to the NCS programme.

It must be noted that security can never be guaranteed whilst participants are absent from their tents or rooms and any item of value that, for some reason, is considered essential should be handed to their Team Leader, NCS Coordinator or other authorised leader for safe-keeping but the JLGB does not accept responsibility should any cash or valuables suffer loss or damage.

Personal Liability for Loss or Damage

Participants or their parent/guardian will have to pay for any damage caused by any action or omission by the participant. If something is damaged, a leader should be notified in order that it can be repaired or replaced.

Lost Property

Any unidentified property found should be handed to a NCS leader. Anyone seeking lost property should enquire to the NCS Coordinator and will be required to provide proof of ownership. It is strongly recommended that all belongings are marked with their name and home and mobile telephone numbers. This will ensure prompt return. Any property not claimed by the end of the NCS programme will be returned to the JLGB Headquarters and will be kept for four weeks; anything remaining after this time will be disposed of or donated to charity.

Leaving Camp and Visitors

Participants are not allowed to leave the campsite without permission. No visitors will be allowed onto camp without the permission of the NCS Coordinator.

Fire Regulations

Details of fire and evacuation procedures will be available at each camp as they will differ depending on the camp site.


An EMERGENCY telephone number will be issued. If a participant is not immediately available, messages will always be passed on as quickly as possible.

Use of Image

The JLGB uses media content (including photographs and video footage) of its camps, activities, programmes and events to explain and publicise the work that the JLGB does. This is done in order to inform the local and wider community and to raise vital funds which help us to continue providing the services that we offer. Media content may appear in the press (including newspapers, websites) as well as online, on the JLGB’s own website or social networking sites such as Facebook or YouTube. By accepting this agreement we consider permission has been given for such media content to be used.

Terms and Conditions (as varied)

The JLGB reserves the right to amend, alter, substitute or in any other way vary these terms and conditions and the participant is deemed to accept the terms and conditions so adjusted from time to time.

January 2016